Outlook For Mac 2016 Very Slow To Sync
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You are reading this article because you have set up IMAP on your outlook and it seems to take a long time to sync the folders/emails.The usual suspect, in this case, is there is a lot of emails on the mail server or slow internet or a combo of both. Your Outlook email client has to download all the emails, folders and contents to your local computer, so depending on your internet connection speed, especially if it's slow, syncing can take a while as the sync process is resource-intensive.IMAP is a very, very cool, underrated technology, but one of the drawbacks is that its resource-intensive when you fire it up the first time.So remember, if you have a lot of emails or/and a slow internet connection, sync may take a while.However, if you are sure the above is not the case, then try the methods below (number 2 usually works for us).Try two things first.1. Root your inbox2. Define Send and Receive Group settings.If those fail, try step, 3, to remove large folders from your sync.The instructions below are for Outlook 2010. Earlier versions are similar.
His old laptop did something similar with outgoing email taking a while to initiate sending or for new email to get fetched and they thought a new computer would fix it. The weird thing is that another computer being used in the office has another 2 gmail accounts plus this problematic account and it seems to be able to send and fetch WHILE the sync is in progress. While it's a little slow, it's much more responsive than the main user of the problematic email account. This other computer has Outlook 2016 and not the newer 2019 v1906 that's on the new computer, but the old laptop of problematic user also had Outlook 2016 and had problems.
I know Outlook and IMAP Gmail isn't the best matched pair. That's why I tell clients to either use the gmail web interface or switch to something else. These aren't options at this point so I'm hoping there is a magic bullet that will make things run more smoothly. In general, with Outlook and Microsoft Exchange via Office 365, once a sync is done, syncs are very low overhead. I don't know why Gmail has so much of a time overhead to sync.
One thought I just had is that maybe if more than one Outlook is synching with the account, that can cause it to be slow. I'm not sure if the second computer was running Outlook when I tested, but perhaps the first Outlook that connects has better speed and the second and subsequent Outlooks connects to the same account get slow.
i've recently went through the same woes mapping a gmail, with a ton of subscribed folders filled with mail, to outlook and it took several hours for everything to sync and no mail would send or receive during that time (I actually did it twice for the same user and it took the same amount of time both times i.e. ridiculously long).
i always use this time to complain about using mail clients for webmail to my users. it just doesn't make sense. go to the source for the information instead of waiting for gmail to receive it and everything sync blah blah
Another thought would be to have the client create a free Microsoft email (@outlook.com) then connect only that account to the Outlook client. Now forward GMail to the new Microsoft email address and everything shows up in one account viewable in Outlook client.
@justgoogleit Yes, the settings I described are "how it is intended to work" though having to wait 60 seconds and even 2 to 4 or more minutes for a sync to happen is just too long. So having the default set to sync ALL folders when only the Inbox needs to sync seems to be a poor default. And the strange thing is that with devices like smartphones, they can connect to Gmail accounts and show all the data in all the folders (though it may not all be synced to the phone since it would fill up the storage) without lengthy delays. So it appears that the default for smartphones is to just sync the Inbox and to sync on the fly, other folders when they are selected. Your comment about it taking several hours when first doing a sync I agree with. I also know that and I expect that. But once the initial sync is done, then the syncs should be quick, but they weren't due to the continual synching of all the folders. I can live with the first sync being "slow" as I know it has to sync 11GB or 3GB or whatever is in the mailbox. I fully expect that. And I tell my clients that if they need to send mail and fetch new mail, to close Outlook, wait a few seconds for it to close in the background and then launch it again. Then Outlook will first send mail in the Outbox, check for new mail and then get back to the sync process. Once everything has synched, then this is not necessary. As far as using webmail, I would have to disagree. There are MANY reasons for using a local email program: having mailto: links work without having to do special setup, being able to have all the mail on the computer and scroll through it really fast without having to wait for page loads from a webpage, being able to use adding like label printing programs if that's needed, bing able to mail merge contacts, having Mail, Contacts, Calendars and Notes in one nice uniform program, etc. While I agree that webmail is going to the source and I always check the webmail interface when making sure credentials are correct, etc., I usually use a local program like Mac Mail or Outlook since they are more powerful than a web interface and also don't have the extra screen real estate take up by the browser buttons, etc. And if you advocate webmail, what do you do on a smartphone? Do you use webmail or do you use the built-in mail program go Google Mail, etc? I could not stand to use webmail on a smartphone due to the size of the screen and the constant refresh of data and the need for a continuous data connection.
Sometimes Mac users report that Outlook 2011/Outlook 2016 for Mac is not syncing properly (or syncing quite slowly, freezing frequently) with Exchange. The problem usually is not a connectivity issue between the mail client and the mail server, but rather a local Outlook database corruption.
The fixes above would come in handy if Outlook is having slow synchronizing, is slow to open emails, receive emails, send emails, or load emails. You will also find them convenient if Outlook is slow and not responding.
OneDrive is the cloud storage to copy and synchronize files. However, the OneDrive Sync client is not a backup solution. If you use OneDrive to backup files, and Microsoft OneDrive is slowing down your computer, consider using a dedicated data protection solution that is optimized for transferring large amounts of data and includes advanced features for data protection.
Sync Outlook to Google Calendar, Contacts, Tasks! Two-way sync is enabled by default, or choose one way sync. Set the Auto Sync feature for every 15 minutes or manually sync on your own. Outlook Categories map to Google Groups One user-license is valid on up to 3 PCs. Free Trial Available.G-Suite subscribers can use a sync utility provided by Google.
Microsoft is working on a "Microsoft Cloud" solution that will sync Gmail calendar & Contacts to Outlook using a Microsoft Exchange account. It is available in Outlook 2016 for Mac and the Outlook app for smartphones but is not yet available in Outlook for Windows.
gSyncit is an Outlook add-in that allows for two-way synchronization between Outlook calendars, contacts, notes, and tasks with your Google, iCloud, AOL, Fruxx, Yahoo, Memotoo and many other "DAV" enabled services. Also includes support for syncing attachments for calendar events. Works with Microsoft Outlook 2007, 2010, 2013, 2016, 2019, 2021 or Office 365 (Desktop Client) on Windows 7 and newer.
Outlook CalDav Synchronizer is a free Outlook Plugin, which synchronizes events, tasks and contacts between Outlook and Google, SOGo, Nextcloud or any other CalDAV or CardDAV server. Supported Outlook versions are Office 365, 2019, 2016, 2013, 2010 and 2007.
Outlook Google Calendar Sync is completely free and syncs between any Outlook calendar and a Google calendar of your choice - either in a single direction or two-way. Attendees, reminders, free/busy attributes are all synced, events can be merged with existing if necessary, and even words in calendar subject's can be obfuscated if you have security concerns. Syncs can be configured on an automatic schedule, or simply upon request. It does not need to be installed (can just be unzipped) and works behind web proxies. Supports Outlook 2003 right through to Outlook 2016 64-bit!
if you have outlook.com account, you don't need anything to sync - set the account up in outlook (autoaccount setup will add it as an exchange account) and add it to the android - if using the native app, choose exchange account type and outlook.office365.com if asked.
Hi Diane, I work for an educational non-profit that currently uses MS Outlook (2010, 2013, 2016, 2011 for Mac and 2016 for Mac) and would like to start using Google Calendar for their calendaring solution. We are looking for a calendar sync solution so that folks can still use their Outlook calendar to interface, two way sync, with Google Calendars. We currently have G Suite for Non-Profit (Education) and we also have a number of Mac users that we need to accommodate. We need a calendar sync solution for around 60 employees. Can you recommend a calendar sync solution for this situation?
Setting up an Outlook.com mail which then retrieves the mail for you own mail. The outlook.com mail is sync with Outlook on you PC as well as any given mail system on your phone. This is a robust setup, which allows you to add and edit, mail, calendar, contacts on PC, Outlook.com and phone. The only drawback is that 5-10 min delay from Outlook receives mail form your initial mail system.
I am looking for the best way to sync Calendar & Contact & Tasks of Outlook 2016 on my PC with my iphone and other PCs.My main email address is IMAP (not Exchange Active Sync), therefore I am looking for an external solution.I am considering two options: 1/Google Apps Sync for Microsoft Outlook® (paid) and 2/iCloud (free)Is one of them to be preferred, and for which reasons? 2b1af7f3a8